Frequently Asked Questions
When is Dcyc?
DCYC 2019 will be held February 15-17, 2019. Registration and Hotel Check-in will begin at 3:30 pm. There will be gathering activities for groups prior to the Opening General Assembly which begins at 8:00 pm on Friday, February 15. DCYC will conclude with our 10:00 am Closing Liturgy (ending at approximately 11:30 am) on Sunday, February 17.
WHO CAN ATTEND?
All current high school students in grades 9-12 are invited to attend. DCYC requires an official chaperone ratio of 1:7. This means that there must be one Safe Environment cleared and trained chaperone, age 21 or above, for every seven youth registered. Safe Environment trained Young Adults, age 18-20, may attend as adult leaders, but do not count toward the 1:7 chaperone ratio.
How do i register for dcyc?
DCYC registration will take place entirely online. Group Leaders are designated by each parish, school, or other Catholic youth organization. High School teens should contact their parish youth ministers or group leader for information on how to register. Parish Youth Ministers and Group Leaders can contact Karla Matos at email@example.com for detailed information on the group registration process. Completing the Group Leader Form identifies you as a group leader and will also get the registration process started.
DO WE HAVE TO STAY OVERNIGHT?
To preserve the conference experience, all attendees stay at the hotel for the duration of the conference. Due to the large number of participants, it is not possible to allow groups to leave the hotel and conference center for any reason. Please contact the Conference Director in advance of DCYC should it be necessary for a minor to leave the conference.
HOW ARE ROOMS ASSIGNED?
Teens will be placed in room assignments by each Parish Youth Minister/Group Leader as part of the registration process. Parishes may share rooms with other parishes as long as all parties are in agreement and the arrangements are communicated in writing to DCYC leadership as part of the registration process. Please note that young adults (18-20) may not share rooms with other parishes unless the other participants in the room are adults or young adults, and may NOT be placed in rooms with participants classified as youth.
What about transportation?
Each group chooses their own method of transportation. We suggest the use of an approved bus company for the transportation of groups with 25 participants or more. Please note that only adults age 21 and over and in compliance with the Diocese of Dallas Vehicle Safety Policy are permitted to drive minors to DCYC. (Group Leaders: Remember the Volunteer Driver Forms to be kept at the parish). For safety and liability reasons, no current high school students are permitted to drive to the conference!
Is Financial assistance available?
Scholarships are available for first time attendees. If financial assistance is needed, a Scholarship Application must be completed for each teen requesting assistance. Applications will be made available in September 2018 through email/website to Youth Ministers/Group Leaders. Parents and Teens should contact their Youth Minister/Group Leader for more information. DCYC Scholarship applications must be received by the Office of Youth, Young Adult, and Campus Ministries by November 8, 2018. Please see the Scholarship Application for further details.
Is there a cancellation policy?
Parents and Teens: Each group creates their own cancellation policy for their participants. See your groups cancellation policy or ask your group leader.
Group Leaders: For the cancellation policy offered to your participants by the DCYC team, see the Group Registration Pricing and Info Sheet located in Step 2 of the Group Leader Portal.
What if my priest wants to help?
By far, this is our favorite answer to give. We always need help from diocesan priests at DCYC, especially with Reconciliation. Have your priest contact the Office of Youth, Young Adult, and Campus Ministries by sending an email to Karla Matos at firstname.lastname@example.org or by calling the office at (214) 379-2855, There is never a registration cost for priests, religious, seminarians, or deacons to attend DCYC. However, priest lodging is provided by the parish.
What's included with Registration?
The DCYC Planning Team provides the following for each registered participant: lodging for Friday and Saturday nights, all meals on Saturday, Sunday breakfast, DCYC T-shirt, credentials badge, all programming (nationally known speakers and musicians plus multiple breakout sessions on a variety of topics relevant to teens. Also included is the Saturday “Experience” which features a coffee house, prayer room, service projects, music, dancing, interactive games, movies, and more.) Teens should contact their parish youth ministry office/ group leader for details and information about the registration process.